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SchoolCall's Auto Attendance is a communication system that notifies parents of their
students' attendance violations by phone. After playing the message, "Your
child was absent today", it prompts parents to record the reason. All of these
functions are automatic, which reduces the time and money required to accomplish this
task, while improving the students' attendance. |
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Auto Attendance takes the daily file of
those students entered absent, extracts their phone numbers, and automatically dials out
to the parents. After playing the "Your child was absent today" message,
it prompts parents to record the reason for the absence. Auto Attendance ensures that the
parents are informed of their students' absenteeism which put the accountability back in
the home.
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Automatic Outbound
Dialing with Voice Response Confirmation. Auto Attendance automatically
notifies the parents of their students' attendance violations through outbound
calls. At the prompt, the parents will have the option to leave a voice message
excusing the students' absences. Auto Attendance has the ability to detect
unanswered calls, answering machines, busy signals, and answered calls. Should the
system incur a busy signal, it will continue to repeat the call until the call is
answered. Should an answering machine be contacted, Auto Attendance will play the message twice to guarantee the machine records the entire
Auto Attendance message.
Detailed Reports Accessed On Demand. The results of calls are automatically generated and recorded in the SchoolCall
database and are accessible via the Automatic Attendance Reports. Administrators will have records of the number of
absences, calls made, calls with confirmation via voice response, in addition to the
number of calls that were not successful, due to no answer or continuous busy
signals. Each record will have the date and time in which the calls were made. The
Activity reports are grouped together by student ID, grade level, phone number, outbound
dial results, and closing results. These detailed reports are an invaluable tool to
principals and administrators because they will have an accurate record of the attendance
violation notification.
Usage Reports. Superintendents have the ability to print
information on the current status of outbound calls, by school and call type, for all
schools in the school system.
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Improves the Student Attendance. By
using Auto Attendance, school administrators are assured that parents are aware of their
students' attendance records. Oftentimes, when parents are confronted with their
students' poor attendance record, they blame the school for not making them aware of the
absences. Therefore, when the administrator has to discipline a student for poor
attendance, they will have the reports and the parent's verification from Auto Attendance
to back them up. As a result, the responsibility for the students' attendance is put
back onto the parents and increases their involvement in the school.
Reduces Staff's Time and Effort Spent on Attendance Notification. Auto
Attendance eliminates the manual tasks involved with notifying parents of their students'
attendance violations. Administrators and staff members will have more time to focus
on upholding the mission and achieving the goals of the district.
Increases Attendance Leading to Increased Funding. Many districts across
the nation receive funding according to their students' attendance records throughout the
year. With these increased funds, Auto Attendance will pay for itself and bring in
additional funds to enrich the educational programs offered within the school system.
Meets State Standards. Many of the states have laws requiring a specific
amount of communication to transpire between the school and the students' parents.
With Auto Attendance, your school will have the reports to meet these requirements.
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Dr.
Dennis Chamberlain, Superintendent of Lamar County Schools, exclaimed, " . . . we
have been able to use SchoolCall to meet many of our communication needs. We use the Auto
Attendance to notify parents about absent students and verify excuses."
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Although it is impossible to attribute
student achievement gains or other positive outcomes in any schools or districts solely to
their parent involvement activities, it does appear that many schools that make parent
involvement a priority also see student outcomes improve.
"In Family Involvement in Children’s Education, a survey conducted by the
U.S. Department of Education, 13 schools were examined for parental involvement and its
affects on students. Of the 13 schools highlighted in the account, eight report gains in
student achievement over the last one to three years, four report gains in attendance
rates or attendance rates remaining consistently over 95 percent, and two report
substantial decreases in disciplinary referrals over the last several years" (U.S.
Department of Education, 1998)."Although
dropout rates are declining in the United States, a large number of students are
continuing to drop out. In 1993, approximately 381,000 students in grades 10 through 12
dropped out of school, and approximately 3.4 million persons in the United States ages
16-24 were high school dropouts" (Hollinger, 1996). |
JLS Telecom, LLC
501 Broad St. Suite 313
Rome, Georgia 30161
Phone: (706) 232-9328
Email: info@schoolcall.com
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